Front Desk Coordinator

Seattle, WA

Full Time

Office Administration

Entry Level

Start your career at Bellwether Housing as a Front Desk Coordinator in the vibrant city of Seattle, WA

Who We Are: Through the development, ownership, and operations of affordable housing properties, Bellwether Housing has been a trailblazer in transforming the lives of lower-income individuals and families in our region. As the largest non-profit housing provider in the Pacific Northwest, Bellwether is a leader in State and local housing policy issues, an innovator in financing and housing development strategies, and a trusted partner to a diverse array of organizations in our community, while providing resident and real estate development services to other mission-driven non-profits around Western Washington.

Salary: $22.28 - $26.34/hour

The posted salary reflects the full pay range for this position. Offers made to qualified candidates will be made within this range and will be determined by various factors including knowledge, skills, experience, qualifications, location, and other factors that would be critical to success in this role.

Position Overview: As the Front Desk Coordinator, you’ll be responsible for fostering a welcoming and inclusive environment. In this role, you will perform a variety of administrative and clerical tasks in support of the administrative office(s) and organizational initiatives at Bellwether Housing.

Work Schedule: Onsite, Monday–Friday, 8:00 am – 4:00 pm. The final schedule is to be determined by the supervisor.

Your Impact:

Assist in managing the day-to-day workflow of office operations, assisting with parking assignments and desk assignments.
Coordinate the mailing of letters and packages through USPS and FedEx; assist with mass mailings projects, including preparing labels, stuffing envelopes, and processing postage via postage meter machine.
Scan, sort, and distribute incoming mail and packages.
Monitor the Bellwether general email inbox.
Monitor and respond to requests in the Office Management email inbox.
Answer phone calls and route calls to appropriate departments.
Greet guests and vendors and answer the front door whenever needed.
Receive and process ID badges for site staff and FOB orders for properties.
Maintains record-keeping systems for check, fob, and garage remote logs.
Provide support for photocopying, scanning, faxing, and other general clerical tasks as directed.
Maintain common areas (breakroom and lobby) to keep them tidy.
Organization of supplies and storage areas.
Perform inventory of copy room, kitchen, janitorial, and breakroom supplies; place orders as needed.
Participate in the planning and execution of semiannual company celebrations and quarterly all-staff meetings.
Cover for the South Lake Union front desk as needed.
Support with special projects as assigned.

Who You Are:

Proven experience as an office assistant, front desk coordinator, or other clerical/administrative positions.
Intermediate skills with Microsoft Outlook, Calendar, Excel, and Word.
Effective communication skills – verbal and written.
Customer service oriented.
Time management skills: ability to prioritize, organize work, and implement plans efficiently.
Detail-oriented.
Ability to multitask and manage shifting priorities.
Ability to work independently with minimal direction.
Ability to maintain confidentiality.
High School Diploma or equivalent experience.

What We Offer: Bellwether Housing is your platform for growth, empowerment, and purpose. When you join our team, you will receive:

Competitive compensation accompanied by a generous benefits package.
Medical, dental, and vision insurance.
A 403(b)-retirement plan with an employer match, guiding you towards a prosperous future
Fuel for your personal and professional development with up to $1,500 in employer-paid continuing education per year.
An ORCA Transit Pass to navigate the city with ease.
Up to 24 paid days off in your first year, prorated personal days renewed annually, and 8 paid office closure days.
The chance to be part of a transformative mission, leaving a mark on the lives of those we serve in our communities.

At Bellwether Housing, you will elevate your career in a role that's as rewarding as it is impactful, where you’ll be part of a movement that is helping shape the future of affordable housing in Seattle and where diversity, equity, and inclusion are the pillars of our success.

Note: This role requires successful completion of a background check in accordance with Seattle’s Fair Chance Employment Ordinance. Bellwether Housing is an equal opportunity employer. We will not discriminate based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We support the Americans with Disabilities Act (ADA) to reasonably accommodate all qualified applicants [and employees] by providing reasonable accommodations to people with disabilities.

To request Reasonable Accommodation for the application or interview process, please contact [email protected]. Bellwether Housing is dedicated to building a diverse, equitable, and inclusive workplace. We value having employees whose skills, experiences, and backgrounds reflect the populations we serve. We are committed to being an anti-racist organization, while acknowledging we have a long way to go. You can learn more about our DEI work on our website.

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